AETHERA

Privacy Policy

Last Updated: June 2026

This Privacy Policy describes how Ibu Alex Mono IKE, along with our authorized third-party property management company, Mani Prime Living ("we", "us", or "our"), collects, protects, uses, and shares the personal data of visitors and guests ("you" or "your") interacting with our website and using our villa accommodation services in Kardamyli, Greece.

We operate in strict accordance with the European Union’s General Data Protection Regulation (GDPR) (EU 2016/679) and applicable Greek data protection laws. 

Because our website booking infrastructure is powered by WebHotelier, this policy also covers how data transfers seamlessly to secure transactional environments.


1. Corporate and Contact Data

For the purposes of applicable data protection regulations, the data controller is the operating corporate entity:

Corporate & Legal Information

  • Business Name: Ibu Alex Mono IKE

  • Registered Business Address: 24022 Kardamyli, Greece

  • Tax Registration Number (AFM): 803171890

  • GEMI Number: 191269245000

  • Share Capital: €5,000

Property & Licensing Details

  • AMA Registration Number: 00003865374

  • Property Owner Name: Ann-Charlotte de Zoeten Sandin

  • Business Operator / Property Manager: Mani Prime Living (Note: The property owner is not the business operator).

2. The Personal Information We Collect

We only collect data that is strictly necessary to arrange, verify, manage, and optimize your villa stay. We gather the following categories of information:

  1. Identity & Contact Details: Full name, email address, telephone number, and residential/mailing address.

  2. Identification Documents: Passport numbers, National ID details, and country of issuance (legally mandated for short-term rental tax and security registration in Greece).

  3. Reservation Context: Check-in/check-out dates, total number of accompanying guests, and explicitly requested stay preferences.

  4. Financial Transaction Data: Credit card or alternative payment card parameters securely collected during checkout.


3. Legal Basis and How We Use Your Data

We process data relying upon defined legal frameworks established by Article 6 of the GDPR:

  1. Performance of a Contract: To manage, confirm, alter, or complete your villa accommodation booking, process security damage balances, and facilitate real-time communication regarding stay logistics.

  2. Compliance with a Legal Obligation: To satisfy statutory Greek tourism and tax laws. In accordance with Greek Law 4446/2016, we are legally required to register guest identities and passport strings with the Independent Authority for Public Revenue (AADE) registry portal following checkout.

  3. Consent: To distribute updates, promotional materials, or newsletters via digital marketing channels, provided you explicitly select to opt-in. This consent can be withdrawn at any time.

  4. Legitimate Interests: To dispatch post-checkout satisfaction surveys, analyze guest feedback trends, and optimize our physical hospitality services and digital interface quality.


4. Data Sharing and Third-Party Processors

We do not distribute, lease, sell, or trade your personal information to unauthorized third parties or standalone commercial platforms. 

To ensure seamless transactional capability, your data is handled via dedicated third-party services:

  1. Redirection to WebHotelier: All core reservation mechanics, reservation handling databases, and payment engine processors are directly delegated to WebHotelier (WebHotelier Holdings Ltd). When interacting with transactional interfaces, your personal data and credit card protocols pass onto WebHotelier’s heavily encrypted, secure network infrastructure.

  2. Internal Operational Management: Authorized staff at Mani Prime Living process your contact strings, scheduling limits, and preference logs exclusively to coordinate greeting logistics and on-site hospitality.


5. Security and Data Retention

We maintain strict technical and operational safeguards to preserve the confidentiality of your personal information. Your records are retained continuously within active files until all open accounts, check-out audits, potential liability assessments, or reservation disputes have been formally cleared and finalized.

 Once the relationship requirements conclude, records are securely archived or permanently expunged.


6. Your Statutory Rights Under the GDPR

If you are an EU citizen or reside within the EEA, you hold specific statutory rights under data protection legislation, including:

  1. The right to request Access to your stored personal dataset.

  2. The right to demand the Rectification of incorrect or incomplete personal elements.

  3. The right to request the Erasure of data ("The Right to be Forgotten").

  4. The right to Object to Processing or restrict handling limits in certain conditions.

  5. The right to demand Data Portability.

  6. The right to submit a formal complaint directly to your local national Data Protection Authority (in Greece, the Hellenic Data Protection Authority - HDPA).


7. Contact and Exercising Rights

To query processing workflows, request changes, or exercise your data privacy rights, please submit an explicit electronic request to our management firm at contact@maniprimeliving.gr. 

We review and resolve legitimate privacy requests within the legally required 30-day window.